The President's Office Records are divided into four series. Series 1 has the Presidential Files and contains administrative records from the earliest presidents through the Kendall Baker era. The materials are arranged chronologically by president and then alphabetical by subject for each president. Note that the Starcher subseries is further divided into administrative files and speeches, remarks, and introductions given by Starcher. These speeches, etc., are arranged alphabetically by the name of the organization or institution at which the address was given. In some instances, the contents of folders span more than one administration and are then filed under the latest administration.

Subject files comprise Series 2 and pertain to more recent administrations, beginning with that of Charles Kupchella. The records in this series are arranged alphabetically by subject for each fiscal year. This is how the files were received, and is the result of the institution of the records management program in the 1990s. Fiscal years go from July 1 to June 30 of the following year.

Series 3 pertains to materials prepared by UND presidents for the governing boards. These are further divided into subseries of correspondence, assorted materials, and reports. The materials are arranged in chronological order.

Series 4 represents documents pertaining to various presidential searches, beginning in the early 1970s through 2008. Contents include meeting minutes of search committees, application materials of finalists, correspondence, and rankings.